How To Create Gantt Charts

A Gantt chart is a type of chart used for managing project schedules. It highlights events, milestones and goals in any given project. They are made to show the order of tasks that must be done in order to be considered complete. A mechanical engineer known as Henry Gantt invented the Gantt chart in the 1910s. He designed the Gantt chart to aid foremen at production work – making sure that schedules are met. It is charts were used for several large construction projects, such as the Hoover Dam.

Steps:

  1. Consider the dependency of each task in a project. For example, you have set the completion date at October 30th, and there are 15 tasks that need to be done before that time. Decide which task needs to be completed last and and which task needs to be completed first. After this, consider which tasks are prerequisites of others tasks. Those tasks that cannot be started before another one is completed are called interdependency tasks.
  2. Consider if a simple or complex Gantt chart is required. Simple charts contain columns for the project's tasks, as well as the person / s responsible for the task and dates before completion. Complex Gantt may contain those columns as well as start and end dates, expected duration of the task, subtasks, and percent complete.
  3. Place the task name in the left column, placing one task per row. The name of the person accountable for the task in the second column, then arrange the remainder of the columns by month, day, or week. For complex charts, you may include columns where percentages or other information relevant to the project may be placed.
  4. Draw a hollow box to show the expected duration of each task, making sure that the box is lined up under the correct start and end dates. Consider interdependencies and arrange them underneath each other and under their prerequisite. Tasks who are not dependent on other tasks may be adjusted throughout the project's entire duration to make better use of time and resources.
  5. Make sure to allow for flexibility in your project's duration. If you have set the completion date at October 30th, it's great to plan its completion at October 28th or 27th. By doing this, you can be sure that the schedule is still met even if there are unplanned events, such as illness.
  6. It would be best to color-code the Gantt chart, using different colors to indicate if a task is done or has yet to be completed. The completion date may be added. If the duration of the project is lengthy, you can consider adding milestones along the way to encourage employees and help them stay focused.
  7. Make sure to review the chart on a regular basis to ensure that schedules are met. If the project is behind schedule, rearranging the tasks might be required. On the other hand, if the project is ahead of schedule, then you can rearrange other tasks to make better use of time and resources, and to make sure that the original deadline is met.
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Source by Vik Tantry

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